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BIS 221T Week 2 Practice Creating Professional Letters
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BIS 221T Week 2 Practice Creating Professional Letters

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BIS 221T Week 2 Practice Creating Professional Letters

This assignment has a total of 100 points.

 

Practice problems are designed to help you apply what you have learned. It may be a good idea to complete the assignment on your own without help to see where you might need the most practice. Make only those changes that are specified in these directions. The Atlas Grader depends on existing text to identify portions of the document for grading.

 

Writing a Business Letter

 

Working with a template can facilitate the creation of letters and forms.? However, in many instances, the template does not exactly fit the need, so that you will often have to make adjustments to the template as you will see during this exercise. You will also notice that the fields in the template are designed such that “field” characteristic disappears after it is edited and the text becomes normal text.? In other words, the fields are added to facilitate the initial entry of data, but then drop out of the picture so as not to be a distraction for later editing. The date field, is left as a field, however, so that it can be automatically updated.

 

 

 

Task #  Points  Task Description

1          5          Notice that there are two fields called [Type the sender name] in the letter, one in the return address block at the top of the page and one in the signature line at the bottom.  The template is built so that the one in the signature line captures the information that is typed in the address block.  For this task, type your name in [Type the sender name] in the address block at the top of the page.  Ensure that your name is reflected in the same field in the signature line.  If it is not, type your name there also.  (Note: The relationship between the two fields is temporary and is removed on the first entry. Hence, if you have experimented with the template, the connection between the two fields may have been removed.)

2          10        Add the QuickStove letter head image to the page header.

3          10        Add the text “Always ready in an Emergency!” without the quotes right aligned in the page footer. Close the header/footer edit function.

4          12        Replace the sample text in the template with the letter content that is saved in the LetterContent file you downloaded and saved to your computer.

5          8          Use the ABC Spelling & Grammar option on the Review ribbon to correct any misspellings.  Also accept the correct spelling of “QuickStove” for the entire document.

6          8          Enter the current date. The existing placeholder for [Pick the date] could be used, however, it displays the date in the wrong format so we will not use it.? In order to format the date correctly, delete the [Pick the date] field completely. Leave the cursor in that same location and insert the date using the Date and Time icon from the Insert Ribbon.? Choose the format of MonthNamedd, yyyy.? This will insert a new date field in the desired format that can then be updated automatically. Use the dialog box to select the format, be sure that the “Update Automatically” check box is checked. (Note: To delete a field, you must press either the delete key or backspace key two times.? The first time deletes the content, the second deletes the field itself.)

7          9          Indent the first line of each paragraph to .5 on the ruler by placing the cursor in the paragraph, then moving the indent marker. (Note: Be sure you use the correct marker.  It is the Indent First Line marker.)

8          10        Delete your name from the return address block at the top of the page. Also delete the [Type the sender company name] placeholder from the top of the letter.? Enter into the [Type the sender company address] placeholder the address for QuickStove at the top of the document: 1149 W Center St. ? Orem, UT 84057 on two lines. Notice that this paragraph has extra lines after the paragraph.? Enter 2 more blank lines after the address, so that there is white space equal to approximately 4 blank lines.

9          9          Select the date and address lines and add a left tab stop at the 4.5 inch mark on the ruler. Then unselect these two lines and press tab in front of each line to move the text to the new tab stop. (Note: Do not use Indent, use Tabstop.)

10        9          In the recipient name, recipient address and salutation placeholders, type the following:

Mark George

 

348 E Center St.

 

Aurora, IL 98989

 

Dear Mr. George,

 

11        10        Insert the letter closing by typing “Sincerely” without the quotes in the closing placeholder. Edit the name, if necessary, to display your name. Remove the extra placeholders for title and company. Select the lines in the closing and create a Tab Stop at 4.5 for each line. Unselect the lines and hit the tab key to position each line at the tab stop. (Note. Do not use indent, use tab stop.)  (Note #2: Depending on how you completed task #1, your name in the closing of the letter may still have a content control associated with it.  To complete this task, you will first need to remove the content control from your name.  Simply right click on your name, and select the menu option to “Remove the content control.”)

12        0          Save the document

 

 

 

 

 

[Pick the date]

 

LeeCF

 

ITianKong.Com

 

[Type the sender company address]

 

[Type the recipient name]

 

[Type the recipient address]

 

[Type the salutation]

 

On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document.  You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks.  When you create pictures, charts, or diagrams, they also coordinate with your current document look.

 

You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Write tab.  You can also format text directly by using the other controls on the Write tab.  Most controls offer a choice of using the look from the current theme or using a format that you specify directly.

 

To change the overall look of your document, choose new Theme elements on the Page Layout tab.  To change the looks available in the Quick Style gallery, use the Change Current Quick Style Set command.  Both the Themes gallery and the Quick Styles gallery provide reset commands so that you can always restore the look of your document to the original contained in your current template.

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